Emails are an integral part of routine work assignments when you are part of a professional environment. You can use them to communicate, share tasks, request work, and even build your business. However, maintaining an inbox is not an easy task. It can be confusing and time-consuming at times. Some applications could automate your email tasks and make mailing manageable. Read on to find out about six automation techniques that enhance workflow.

Automatically saving attachments
One of the techniques that can improvise your inbox organization is automating the downloading process of the attachments that come with your emails. You want to do this because you do not want to treat your inbox as a storage space. Not only will this lead to your inbox getting full quicker, but it could also lead to trouble if you accidentally delete an important mail. Instead, you can automate the forwarding of mail to a storage application. You can also automate the transferring or emailing important attachments to a cloud storage application. You can also save your important emails on your notes application.

Using log for emails
Many of us want to maintain a clear and organized inbox. But doing this often means deleting the older messages or the ones you think are unimportant. But, in some cases, you may need to check older emails. What should you do in such cases? The answer is simple. You can use any automation application available to convert your mail into logs. Your conversations are saved in a spreadsheet or chat application so you can access them later.

Auto-sending emails
If you’re interested in marketing or need to send out mail while on vacation, you can automate your inbox to send emails by itself. If you’re someone who works on increasing the business by emailing your potential clients, automating this process can help save time. This way, you can focus on other tasks to boost your business. Many inboxes come with this built-in feature that allows you to schedule emails. You can also add triggers to your mails. Auto-sending mails is also a great choice when you are on leave and cannot access your laptop or PC. This way, the individuals sending the mail do not wait for your response and instead know that you will get back to them once you return to the office.

Auto-filling emails
Writing an email can be time-consuming. You must ensure you have the right tone and pay attention to typos and errors. Many email applications now have automated suggestions to write your mail. It eliminates the need to worry about the tone and ensures no spelling errors or typos in the mail. You can use the auto-fill feature on the email application or opt for other applications such as Grammarly to improve your overall email writing skills.

Parse information from your emails
If you receive many emails, you may spend a lot of time sifting through them to find the information you want. Thankfully, there are now applications that can automate this process for you. These applications will scan your mail and find what you are looking for. They then send this information to any application, email, or storage cloud that you want it on. While most applications will only parse small emails, some can even scan emails in bulk. Note that this specific automation does not replace you checking your mail. Nevertheless, it can make your life a little bit easier and save a ton of your time.

Converting emails into tasks
Most emails in an office environment will assign you a particular task or ask you to perform a task. It could be anything, from a reminder to pay a bill or finishing a job on time. Generally, we read our mail and add the tasks that need to be done to our to-do list. However, with automation, you could instantly turn such action-demanding emails into tasks in your planner. There are now applications that can automate this process. They will look for certain strings or labels in the mail and then make the messages that need to be turned into tasks. The best part is that you can connect many of these applications to task managers of your choice. So, the next time you check your task manager, you will find all the new tasks that need your attention already on your daily planner.